Your Path to a Paperless Office
Many companies started looking for a paperless office. What about you? If you have already considered doing so, this blog will explain the benefits and give you the motivation to go digital.
And if you have long dreamed of a paperless office, but have not yet implemented, the five-step process described in this article will show you the way forward.
Have you ever had to go through countless workbooks looking for a particular document? Of course you have, you work in human resources! You felt frustration and watched helplessly as the workday slipped between your fingers as you searched for files without doing anything more. A paperless office is much more efficient. Rather than rummaging through cabinets, upload soft copies of the document in AlphaHRMS human resource and payroll management system. Simply type in the document name in the search filter and get the desired documents in seconds.
The documents are sensitive to theft and fire. What happens if your business is robbed and all the information about your company’s private employees is stolen? Or a fire breaks out on the ground under yours, converting the whole building in a heap of ashes? Both call bad news for your organization. However, when your files are stored on digital drives and protected by optimal security measures, your business will not have to worry about any of these potential scenarios!.
Physical documents cost money. Much more money than their digital counterparts. Not only do you have to continually buy more paper and ink, you also have to pay for the printers and the cost of their maintenance. And let’s not forget the cost of storing physical documents. Workbooks also cost money, as does the extra office space to store these large, bulky pieces of furniture. But what do you know? You will not encounter any of these technical problems when you move to a paperless office! Use the exclusive document management feature in AlphaHRMS (human resource management software) used by 1,000+ companies in UAE, Bahrain, Oman, Qatar, Saudi etc.