Employee Self-Service Portal is Very Much Essential for Every Organisation
DECEMBER 01, 2018 Category: HRM Software
Employee self-service (ESS) is the best approach that allows employees to access their payroll and personal records anytime anywhere. Rather this concept is trending at a faster pace. Furthermore, ESS empowers employees and doesn’t let them wait for things that they can do (or manage) on their own.
Are you too busy planning strategic human resources activities? Or are you spending too much time answering emails or phone calls, preventing you from establishing a personal relationship with your employees? Or do you rather find it difficult to spend time with your employees and answer your questions about payment receipts or health care plans or tax deductions?
We understand these complexities that cross your mind. These are some of the common concerns of human resources we are familiar with. Besides, HR professionals spend a great deal of their time maintaining a perfect balance on both sides of their work.
What are they?
First of all, HR professionals perform all the duties and responsibilities defined by their employers.
Furthermore, a human resource person is related to interpersonal relationships. It is, therefore, their moral responsibility to pay attention to the daily concerns of employees.
Introduction of the Employee Self-Service Portal serves as a single destination where employees can get answers to all their concerns and therefore, easily complete their human resources tasks. In addition, Employees can easily request leave, download documents, view company events, and also, provide feedback on their computers or mobile devices.
Employee Portal helps mobilize employees
The evolution of self-service software for employees has reduced the total time spent by human resources on document management by 80%. Hence, this seems like, to be brilliant progress from “No Time” to “More Time” in the daily cycle of human resources activities.
Let’s take a look at the benefits of using modern ESS software for the employer:
Employees can enter their personal information and edit it carefully without making any mistakes. Consequently, the employer can maintain an error-free database of its employees.
INSTANT OFFICIAL UPDATES
No need to contact each person to inform them of upcoming company events. In other words, employees can be notified of any program, event or office meeting via notifications on their system.
MORE BUSINESS WORK
HR can find more time to invest in strategic initiatives and make a difference in their operations.
Employees have all the necessary information and can use it at any time. Therefore, it makes employees happy and smart. Human resources give voice to their employees and allow them to function well in the organization. Hence, it is certainly necessary to involve the individual career development of employees, and rather, this is where human resources are supposed to be.
The employees can take advantage of the Self-Service Web Portal system which gives a detail view all aspects such as pay slips, reports & updating recent personnel records for management approval. Also, an employee can communicate information within the respective departments, for example, applying for leaves, uploading documents or undertake some training courses.
HR department is probably the busiest department within the company. They are over loaded with paper works, tedious tasks and responsibilities to make sure that employee’s needs are properly handled and attended. To name a few of their responsibilities, there are talent acquisition, recruitment, on boarding, time and attendance, leave applications, payrolls, trainings and employee management. HR departments are expected to manage thousand or more employees if they are oversized. Generally speaking, HR department plays a pivotal role in most companies.
Employee self-service (ESS) is created to rescue HR departments
Employee self-service (ESS) is created to rescue HR departments and make their life at work easy and enjoyable. It is an effective way to lessen their burdens and focus their attention on more strategic company’s business issues. ESS is helpful to HR department in many ways. Likewise, it saves their time by eliminating HR recurring and manual processes. It promotes paperless office and converts HR department into a modern and digital workplace. It’s not only saving the company from spending lot of money but it also saves our precious environment.
ESS benefits all at a go
ESS is not only beneficial to the company but for its employees as well. It serves a gateway between employees and HR department to have an efficient communication pertaining to HR related concerns and requests. Similarly, it has features wherein the employees can easily view their personal data and update their personal information without asking an HR staff to do it for them.
Automatically, employees has their own account in ESS and can be easily accessed. It helps them eliminate all their frustrations and it will make them feel more engaged, empowered and in control. Similarly, these factors will encourage them to do great in their own field of works and way more satisfied about the work environment.
Employee Self Service portal in AlphaHRMS creates transparency between employees and HR department. Employees can easily log into the portal, view their personal data such as their attendance, employee benefits and available vacation leaves for them. Also, they can digitally apply for vacation leave using the portal and notifies their superiors and HR about it. It also offers easy approval from managers’ side without delays. HR can also inform the employees about new policies and company programs through the portal.
In conclusion, through ESS, everything will be effectively communicated across the organization. It helps the company make an important difference in their employees. Even more, make your employees feel treasured while they are helping you in attaining your business success. And in return, they will promote your company to others and brings in top candidates to you.