The key factor behind any successful business in an effective running Human Resource department. The HR department ensures that your business goals are achieved by adding and engaging the most important asset – your employees!
Furthermore, the HR department takes responsibility for hiring the right candidate, managing employee details, processing benefits, measuring performance, and much more.
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If the business in an SMB, then the use of Human Resource Management Software (HRMS) to manage all jobs seems expensive. However, this is not a fact. Automating your HR system can end up saving you a lot of time and money.
Make Your First Impression Count
Recent research indicates that an employee decides to stay or leave an organization within the first 90 days. However, it includes many forms, introductory programs, salary contracts, computer system allocations and training of new employees. With automation, you can structure workflows to trigger multiple actions.
For example, automatically send requests for computer equipment, ID cards and give employees the right to add or modify their personal data directly. Certainly, this simplifies the integration of new employees and reduces the time required to induct new staff.
Spend Less Time, Follow up Time
A human resources manager who spends huge time building time-based spreadsheets, files or emails may end up doing just that. An average HR manager spends almost more than three hours a week sorting employee timesheets.
Automation tools help track and calculate employee time, submit approvals, and send it to payroll or billing. Also, by Configuring multi-level approvals, this can be done in real-time. Hence, you see improvement in productivity and save time.
Make Leave Requests Quickly and Easily
Some organizations still manage their requests for leave by traditional means: e-mails, word of mouth and sometimes even sticky notes. Now, what happens if the managerial hierarchy requires multi-level approval? Or instance when the HR is not updated?
The whole process takes a long time with loads of requests and approvals not found. That’s why more than 50% of the global workforce prefer an automated process to update records. Finally, when these can be managed via a mobile application, that’s real automation.
Empower Your Employees
Each employee has different requirements. Some travel and must request travel requests and submit expense reports. Other people can contact human resources constantly to update their personal and professional information. As the organization grows, more and more employees need human resources assistance. Handling hundreds of employee data change requests and other requests can be difficult.
Today, human resources systems allow employees to manage all these activities themselves. For example, an employee requests internal training directly on the human resources system using the Employee self-service portal. HR can create a workflow to automatically add training details to the employee’s form when it is complete. Resulting in improved employee empowerment and reduction in operational activities.
Interacting With Third-Party System
Automation is the key to third-party integration. Therefore, with Application Programming Interface (API) information can be shared at ease. It also enhances the third party application communication. For example, an instant notification is sent to the accounting software for refunds when a travel expense is approved. Try our VAT enabled cloud-based AlphaPRO accounting module.
It is also useful in cases where organizations use multiple systems to manage their human resource activities. Automating your human resources department helps reduce your staff’s workload, increase productivity, and increase employee engagement.
Use the exclusive Travel reimbursement feature in Alpha HRMS (human resource management software) used by 1,000+ companies in UAE, Bahrain, Oman, Qatar, Saudi, etc. Companies all over the world are increasingly adopting human resource automation tools to keep their employees up-to-date and closer to their goals. It’s time you do it too.
